Responsibilities
• Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, capturing and reviewing employee expenses, attendance records, purchase approvals, leave and travel approvals, any needed supply requisitions and office clerical functions
• Maintain office efficiency by planning and implementing office processes and infrastructure layout. Ensure smooth business operation by handling and administering office facilities
• Maintain basic Human Resource processes for the Singapore office – up to date induction manual, company documentation, regular performance reviews, up to date system-based employee data (payroll not included)
• Maintain company templates – word, ppt, etc to lift the professionalism of the organisation
• Maintain the Employee Health Insurance plan and annual review of whether the plan is delivering value to our employees and the Company
• Maintain content for company website
• Occasional management of interns as they are brought in from time to time to do specific projects
• Administer company policies relating to office maintenance and ensure adherence to company administrative procedures
• Ensure procurement and utilization of company assets in a cost-effective way
• Oversee office space, equipment, suppliers, renovation, furniture maintenance by effectively utilizing of resources
• Disposal and maintain company assets in accordance to company policies
• Manage office equipment and its contracts, lease and service agreements etc.
• Support the implementation of asset enhancement initiatives, renovations works, etc.
• Manage and liaising with suppliers as well as vendors
• Participate in service agreement negotiation and selection of vendors
• Provide feedback and review vendor performance to ensure compliance with standards
• Manage maintenance programs relating to exterior and interior office conditions
• Undertake project management for office renovations and design
• Administer and manage services such as courier, printing, reception, maintenance of printers, copiers etc.
• Support the departments in administrative duties e.g. courier service, stationery orders
Requirements
• Minimum 2 years of relevant working experience in a similar position
• Diploma or Degree in Business, or equivalent
• Results oriented personality who thrives working in a dynamic environment
• Experience in office/facilities management
• Good command of spoken and written English as well as being computer literate
• Willing to work beyond standard operating hours
• Team player, meticulous, independent, resourceful and systematic in resolving problems
• Strong leadership, interpersonal and communications skills