Legend Logistics is looking for a someone who is independent and meticulous to proactively support our Human Resources and Administration department. The primary function of this role is to manage and oversee the facilities and administrative matters of the organization and also support the day-to-day activities that may arise.
Business as Usual for our Admin Executive includes:
- Administrative and Project management support, which includes the smooth running of the day-to-day operations and procurement of supplies/equipment/asset/goods and services when necessary, oversee and manage the booking of meeting rooms, furniture maintenance, office space and outsourced cleaner.
- Coordinate and keep track of end-to-end processes of overseas business trips, including complete visa document, letters, travel insurance, accommodation and any other related travel matters in a timely manner.
- Liaise and follow-up with suppliers and vendors in the participation of service agreements and the recommendation of vendors.
- The maintenance of:
• Office systems, including data management and filing.
• Admin policies and processes.
• Incoming and outgoing document and billing on a timely manner including courier services and postage, name-card printing, photocopier, etc.
• Office equipment and its contracts, lease, service agreements and ensure proper documentation and records.
- Coordination of season parking matters, monthly phone bills, pest and cleaning contracts, etc.
- The enrolment and maintenance of fingerprint biometric access records for new joined employees.
- Assist the HR department in departmental budget preparation, organising company events.
- Receive and monitor admin stock inventory, corporate gifts and delivery processes.
- Supporting the department with new hires' pre-onboarding processes.
You would be equipped with:
- Minimum 3 years of relevant working experience in office admin and purchasing.
- A Diploma in Human Resource Management/Business Administration or equivalent
- Proven track record in implementing and driving progressive admin initiatives and improvements.
- Proficient in MS Office.
- Inquisitive and desire to improve processes and procedures.
- Proactive and in possession of self-initiative.
- Meticulous, organised and able to multi-task.
- Able to work independently and flexibly in terms of responsibilities, and have high responsiveness.
- Strong problem solving capabilities with good interpersonal skills.
You can look forward to working closely and reporting to Assistant Manager, HR & Admin, of Legend HQ.
If this sounds like you, complete your profile and click "I'm Interested!" to kick start your journey with us!